Sample internal privacy notice
Sample internal privacy notice for Safety AI deployments
Below is a sample privacy notice intended to support organizations in preparing their internal documentation for Safety AI deployments.
Disclaimer
This is not a legal advise. End users should use this information on their own discretion and change the content as they see it fit.
Internal Privacy Notice: AI Camera System for Machine Safety
1. Purpose of Data Processing
We operate an AI-powered camera system to enhance machine safety in our facility. The system detects and records footage only when a person is present under specific safety-relevant conditions (e.g., presence near active machinery).
2. What Personal Data Is Collected
- Video footage containing images of individuals who enter monitored zones during safety events.
- No continuous surveillance is performed.
- No facial recognition or identity tracking is used.
3. Legal Basis for Processing
The processing is based on:
- Legitimate interest (Article 6(1)(f) GDPR): Ensuring occupational safety, preventing accidents, and facilitating incident analysis.
- Where applicable, legal obligations under workplace safety regulations.
4. Who Has Access to the Data
- Footage is stored locally on an isolated edge device.
- Only authorized personnel may access the data for safety audits or incident investigations.
- No internet connectivity is used, and no data is transferred externally.
5. Retention Period
Recorded footage is automatically deleted after [X days], unless retained for an active investigation or regulatory requirement.
6. Your Rights
You have the right to:
- Request access to your personal data
- Request rectification or erasure (where applicable)
- Object to processing, if justified
- Lodge a complaint with a supervisory authority
Requests can be submitted to:
[Contact Name / Role]
[Email address or internal system link]
7. Security Measures
We apply strict access controls, physical protections, and technical safeguards to ensure data is not accessed, altered, or disclosed improperly.