Sample internal privacy notice
Sample internal privacy notice for Safety AI deployments
Below is a sample privacy notice intended to support organizations in preparing their internal documentation for Safety AI deployments. End users should revise it according their deployment and terms and conditions.
Disclaimer
This sample is provided for informational purposes only and does not constitute legal advice. End users are responsible for reviewing and adapting the content to their specific context, legal requirements, and regulatory obligations.
Internal Privacy Notice: AI Camera System for Machine Safety
1. Purpose of Data Processing
We operate an AI-powered camera system to enhance machine safety in our facility. The system detects and records footage only when a person is present under specific safety-relevant conditions (e.g., presence near active machinery).
2. What Personal Data Is Collected
- Video footage containing images of individuals who enter monitored zones during safety events.
- No continuous surveillance is performed.
- No facial recognition or identity tracking is used.
3. Legal Basis for Processing
The processing is based on:
- Legitimate interest (Article 6(1)(f) GDPR): Ensuring occupational safety, preventing accidents, and facilitating incident analysis.
- Where applicable, legal obligations under workplace safety regulations.
4. Who Has Access to the Data
- Footage is stored locally on an isolated edge device.
- Only authorized personnel may access the data for safety audits or incident investigations.
- No internet connectivity is used, and no data is transferred externally.[1]
5. Retention Period
Recorded footage is automatically deleted after [X days], unless retained for an active investigation or regulatory requirement.
6. Your Rights
You have the right to:
- Request access to your personal data
- Request rectification or erasure (where applicable)
- Object to processing, if justified
- Lodge a complaint with a supervisory authority
Requests can be submitted to:
[Contact Name / Role]
[Email address or internal system link]
7. Security Measures
We apply strict access controls, physical protections, and technical safeguards to ensure data is not accessed, altered, or disclosed improperly.
Notes
- ↑ Consider to change if internet access granted to the system.